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Buyer III (11703)

Date: May 10, 2022

Location: District of Columbia, DC, US, 20016

Company: American University

Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail. 

 

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work. 

 

Learn more about American University by clicking here.  

Summary/Objective

Purchases a variety of goods and services including printing, promotional items, computer systems (desktops and laptops), servers, audiovisual equipment as required and within SLA timeframes. Participates in a team that manages and administers the Print Management Project within the University. Reviews simple to moderately complex contracts related to the product categories above and prepares and manages Request for Proposals as needed. This individual is required to keep open communication with all related departments throughout the campus and be integral in decision making with those individuals.

Essential Functions

  1. Procurement - Manage competitive RFP process of assigned commodities in the timeliest and most cost effective manner possible.  Develop bid summary sheets as necessary. Investigate background for various size projects. Coordinate with end user to establish specifications, vendor sources, sole-source justifications and/or acceptance/rejection of alternate items, or terms and conditions. Develop sourcing plans for major commodities and vendors. Manage one or more term contracts within the category. Manage strategic supplier relationships to drive innovation and continuous improvements. 
  2. Copier administration – Participates in a team that manages and administers the AU Print Management Project to include assessment of needs, replacement requests, review of questionable charges and reconciliation of charges.
  3. Contract creation and amendments  - Work with contract team to timely review and prepare contracts and modifications as needed. Familiarity with NDAs, sales/purchase agreement, consulting and master agreements. 
  4. Datatel (Financial System) and other computer systems administration - Perform technical tasks including issuing Purchase Orders; year-end processes; and other tasks as needed.
  5. Miscellaneous Duties assigned by Director of Procurement

Supervisory Responsibility

  • Individual will be responsible for contracts and purchases amounting to millions of dollars and will be interacting and communicating policies and guidelines with the entire University. This position handles Purchase Orders that total approximately $10,000,000.

Work Environment

  • Ongoing professional training and/or certifications annually are encouraged.
  • Attend annual conferences as PCD budget allows. 
  • Two-way communication with upper administration and end users is essential.

Position Type/Expected Hours of Work

  • Full Time
  • Sr. Coordinator A

Salary Range

  • Commensurate with experience.

Required Education and Experience

  • Bachelor’s Degree required, or equivalent in education, training or experience.
  • Five years work-related experience in a high energy procurement environment including experience with an educational financial system, print management/copier administration and ability to manage people’s expectations regarding administration of work, Purchase Orders, Contracts, and other related duties. 
  • RFP/proposal writing experience and negotiating experience are required.

Preferred Education and Experience

  • Master’s Degree preferred.

Additional Eligibility Qualifications

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.

 

Current American University Employees

If you are a current employee at American University, please log into AsuccessfulU through the myAU portal. Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page. 

 

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

 

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.


Nearest Major Market: Washington DC