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Institute for Innovation in Education Program Coordinator (17546)

Date: Nov 23, 2021

Location: District of Columbia, DC, US, 20016

Company: American University


This position supports the Instittue for Innovation in Education (iie) by implementing projects and programming efforts to support and engage teachers as they affirm, benefit, respect, and value traditionally underrepresented student groups (e.g. racially marginalized students, students with disabilities). The position supporting equity and inclusion in all iie initiatives to create educational opportunities and a sense of belonging for teachers and students in DC in concert with local school system leaders. This position maintains an in-depth knowledge of, and is able to communicate with all constituents about iie research and programs With an eye toward equity at each point in the academic pipeline (e.g. antiracist and decolonizing approaches), the project coordinator coordinates the day-to-day activities of grant-funded, contractual and special projects in the iie. Responsibilities include: (1) coordination of existing programs under the direction of the iie director and executive director, project PIs and partners and in coordination with the SOE grants and contracts manager (2) assisting with the preparation of new funding proposals (3) supporting participants and participant recruitment for current projects – including resource and event management; and (4) marketing program successes through the iie website, social media, publications and external media outlets. This position requires self-direction and minimal supervision.

Essential Functions

  1. Post-Award Project Support - Work with principal investigators (PI) to achieve the goals of each grant by ensuring that all activities related to the project are completed in a timely and effective matter. Review project timelines and key tasks as described in the project proposal and prepare calendars for deadlines and events, gather information and prepare documents that allow the PI to submit required reports, and follow the direction of the PI and iie director to ensure that project activities are being completed on schedule. Organize interview schedules and paperwork for hiring grant personnel and organize all events and meetings, including invitations, agendas, meeting materials, and rooms scheduling as needed. Assist the iie Director with the preparation of interim and final grant reports. Sign timecards for Graduate Assistants (GA) and with the iie director ensure that GA tasks related to the project are completed correctly and on-time. Work with the SOE grants and contracts manager to ensure that all budget-related paperwork is prepared accuately and submitted on time to meeting internal and funder guidelines. Monitors the grant budgets to ensure the General Ledgers accurately reflect expenses on all projects.
  2. Pre-Award Project Development - Under the direction of iie director, support the preparation of proposals for sponsored research for submission by preparing figures, tables, and charts for proposals. Take notes in proposal preparation meetings and work with iie director to format project timelines and tables, graphics, draft letters of support, and other support materials required by each funder. Reads RFPs and prepare detailed outlines based on proposal guidelines and helps to edit proposal narratives. Works with the PI and iie director to collect appropriate documentation according to university and funder guidelines to be included in submitted proposals.

Essential Functions Continued

  1. Program Participant Support –Provide support for program participants, including organization of orientations for each program, management of participant resources, registration, and engagement, communicate with partners on scheduling of program activities, collect and enter data for formative and summative program evaluation, and track participation application materials. Work with the SOE grants and contracts manager to purchase participant related supplies and organize travel for participants as well as iie researchers. Provide regular and accurate reporting to the iie director on participants. Work with the IIE team to continuously evaluate the iie participant support procedures to ensure we are meeting our goals of being anti-racist, equitable, and inclusive.
  2. Special Events – Assist the iie Director with the execution of special events, including conferences, meetings, and other programs under the purview of the iie. Schedules rooms, write event briefs, coordinates schedules and travel logistics with speakers, designs and produces agenda, orders supplies and food for events, sets up rooms, takes photos during events, helps with event clean up and event/program evaluation tasks. Work with the iie team to ensure that events are accessible and inclusive of all people. 
  3. IIE Visibility and Social Media - Regularly update the IIE website and other social media sites with new project announcements, articles/postings to showcase programs, and distribute findings from research projects and grants. Work with SOE marketing teams to share information about IIE projects that needs to reach wider audiences. Work with the iie team to continuously evaluate the iie media plan to ensure it is meeting our goals of being anti-racist, equitable, and inclusive.

Work Environment

  • This position reports directly to iie director.

Position Type/Expected Hours of Work

  • Full Time
  • Coordinator/Analyst A

Salary Range

  • Commensurate with experience.

Required Education and Experience

  • Bachelor’s Degree in a relevant field or the equivalent in experience or training.
  • Minimum of 2 years of experience in program or project implementation.
  • Intermediate skills in photography, Microsoft Office, Budget management, and web-based content management and social media systems. 
  • Good organizational, communication, management and leadership abilities.
  • Ability to prioritize and multi-task in order to meet key tasks as scheduled.

Preferred Education and Experience

  • Bachelor’s Degree in Education.

Additional Eligibility Qualifications

  • We are recruiting a team member who is committed to supporting excellence, equity, and inclusion in P-20 education for teachers and students. We expect this team member to help us operationalize our anti-racist commitment to transfom educational systems that have traditionally oppressed marginalized communities. We are committed to partnering with practioner organizations to conduct research that foregrounds the voices of racially, culturally, and linguistically diverse communities, especially those in Washington, DC. We encourage people from all genders, races, cultures, and ethnicities to apply.
  • Hiring offers for this position are contingent on successful completion of a background check.


  • Click here to learn about American University's unique benefit options.


Current American University Employees:

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Contact Us:

For more information or assistance with the American University careers site, email


American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC