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Circulation Manager (1846)

Date: Sep 4, 2021

Location: Washington, DC, US, 20009

Company: American University


The Circulation Manager provides coverage and supervision of the circulation desk for all hours that the Pence Law Library is open. This position manages the operation of the circulation department in conjunction with the other circulation manager(s) and the access services librarian This position will be trained to use all appropriate features of the Library’s Integrated Library System, ALMA. The Circulation Manager provides direct supervision for part-time, non-student staff.

Essential Functions

1. Staffing the circulation desk, including:

  • Performing circulation desk duties;
  • Providing basic directional and information assistance;
  • Finding and retrieving materials for library staff and patrons;
  • Providing direct supervision for part-time non-student staff

2. Circulating library materials and helping patrons access and navigate library collections and resources

  • Identifying, processing, weeding and circulating the course reserve collection
  • Promoting library materials and services
  • Assisting with accessing materials in all of the library collections, including the library’s special and archival collections
  • Maintaining special collections and displays

3. Supporting resource sharing through ILL and the WRLC consortium service

  • Preparing and processing loan requests and ensuring materials successfully transit through the ILL and WRLC consortium systems

4. Maintaining and improving the condition of the library collection and its accuracy in the catalog and other finding aids, including:

  • Shelving of items to ensure the collection is orderly and available;
  • Identifying issues with inventory, item records, physical condition, spine labels and signage
  • Carrying out procedures to identify and reconcile lost, damaged and overdue materials
  • Participating in collection shifting and relocation projects
  • Collaborating with the Access Services and Technical Services librarians on collection related workflow

Essential Functions (continued)

5. Ensuring that library space is properly configured and the physical collection is arranged to allow for an optimum learning environment

6. Working with the Access Services Librarian to create, modify and enforce library policies and procedures:

  • Completing circulation related database maintenance correspondence with patrons
  • Maintaining user, item and circulation records
  • Creating/updating training, tutorials, guides, webpages and signage
  • Maintaining department documentation, files and supplies

7. Preparing and providing regular reports on circulation and interlibrary loan transactions, library use, seat count, and other departmental activities; generates statistical reports as necessary or requested

8. Performing special projects, engaging in meetings and other duties as assigned

Supervisory Responsibility

  • Each Circulation Manager supervises at least 1 part-time, non-student staff member.

Position Type/Expected Hours of Work

  • Full time
  • Specialist B
  • Non-Exempt
  • Depending on the shift, the circulation manager may serve as the sole law library and law school staff member on-site.
  • Evening and weekend hours are required for this position.
  • This position requires flexibility in scheduling., The hours associated with this position may vary during summer sessions, University breaks, and holidays.
  • This position is considered essential and must cover the circulation desk if open shifts occur or during emergencies.

Salary Range

  • Commensurate with experience

Required Education and Experience

  • Bachelor's degree or equivalent
  • 1-3 years of relevant experience
  • Two years of library experience is required.

Preferred Education and Experience

  • 2-4 years of relevant experience
  • Training in basic legal research, a paralegal certificate, or equivalent experience is a plus. Experience with Microsoft Outlook, SharePoint, Office 365 and other Office products is preferred.
  • Experience with library automated systems is preferred. Experience with the Ex Libris ALMA Integrated Library System is a bonus.

Additional Eligibility Qualifications


  • Click here to learn about American University's unique benefit options


Current American University Employees:

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Contact Us:

For more information or assistance with the American University careers site, email


American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

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