City Teaching Alliance Faculty Affairs Assistant (19294)

Date: Sep 19, 2023

Location: Washington, DC, US, 20016

Company: American University

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Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work. 


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The  City Teaching Alliance Faculty (CTA) Faculty Affairs Assistant is responsible for supporting and maintaining a high level of quality customer support to faculty and staff in the City Teaching Alliance program within the School of Education (SOE). The position provides administrative support for City Teaching Alliance Liaison and full-time, term, and adjunct faculty actions including appointments, reappointments, promotions, leaves, faculty awards, searches, teaching assignments, and faculty course loads, as well as administrative actions related to course development, approval, and curriculum matters. The position also provides general Office Management Support backup including overseeing the City Teaching Alliance office suite/reception area.

Essential Functions

  1. Provides administrative support, calendar management support and student services for SOE’s City Teaching Alliance Liaison. Manages administrative tasks for City Teaching Alliance’s MAT Program to ensure the needs of the students, full-time and adjunct faculty, and staff are met.
  2. Work with Program Liaison, MAP Program Director, associate dean, assistant dean, and external departments to complete promotion, hiring, appointments and reappointments for full-time and adjunct faculty.
  3. In cooperation with City Teaching Alliance Liaison, Directors of Clinical Faculty, Associate Dean for Academic Affairs, and Assistant Dean for Academic Administration, oversee and input the schedule of classes for CTA programs (online and ground).  
  4. Maintains confidential faculty and adjunct faculty data and reports data to City Teaching Alliance partners.    
  5. Other assigned tasks, including external projects (e.g., Advisory Board meetings, fundraising activities).

Supervisory Responsibility

  • This position reports to the SOE City Teaching Alliance Program Liaison.
  • No full-time employees report to this position; however, the incumbent may supervise work studies, graduate student assistants, and/or part time employees as necessary. Will work closely with all members of the Dean's direct and indirect staff. May represent SOE at certain school, departmental, or university meetings related to faculty affairs.
  • The nature of this position is to facilitate interaction between faculty and other units both within and outside the School of Education. 

Position Type/Expected Hours of Work

  • Full-Time.
  • Non-Exempt.
  • Specialist A.
  • This is a union-eligible position.

Salary Range

  • $42,500/year minimum, commensurate with experience.

Required Education and Experience

  • Bachelor’s degree or equivalent in training or experience required. 
  • Minimum of 3 years of relevant experience, or an equivalent combination of education and experience that demonstrates the necessary skills and abilities required for the job.
  • The position requires someone who is highly organized, energetic, self-motivated, requires minimal supervision, and demonstrates excellent interpersonal, oral and written skills.
  • Must be able to balance the needs of students and faculty with the tasks of the office.
  • This position works closely with highly confidential material.

Preferred Education and Experience

  • Candidate should possess excellent project management and computer skills including spreadsheet, database programs, and advanced word-processing skills.
  • Knowledge of Outlook and Datatel is desired.



AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.


Union Eligibility

This position is part of a collective bargaining unit represented by SEIU Local 500. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500.


Other Details

  • Hiring offers for this position are contingent on successful completion of a background check.
  • Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
  • Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


Current American University Employees

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Contact Us

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American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.


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