Contracts Analyst (15466)

Date: Nov 25, 2023

Location: Washington, DC, US, 20016

Company: American University

Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail. 

 

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work. 

 

Learn more about American University by clicking here.  

Summary/Objective

The Contract Analyst will drive the contracting process from initiation to execution including offer development, contract negotiations, implementation, and contract adherence.

 

Responsible for negotiation, drafting, coordination, monitoring and administration of all terms and conditions to procure necessary goods and services in support of the university under the direction of the Assistant Director, Contract Management in the Procurement and Contracts Department (“PCD”); this includes contract renewals, templates and notifications as defined by and under the guidance of the Assistant Director, Contract Management.

 

The Contract Analyst will analyze various categories of spend and will review contracts for PCD Buyers as well as end users to ensure proper terms and conditions that are appropriate to the level of risk, type of contract, good, or service, are present in the agreement.

 

The Contract Analyst will, under the direction of the Assistant Director, Contract Management, develop new contract templates and types of contractual vehicles for existing categories of spend as well as identifying new categories as well.

 

The Contract Analyst will provide administrative support to the Assistant Director and Senior Director, Contract Management in the Procurement & Contracts Department, including but not limited to tracking all contracts through their lifecycle using the contracts database, contracts database management, and filing of contracts appropriate within the database.

Essential Functions

  1. Contract Administration, Development an Analysis: Assists in the development of standard and unique contract language to be included in proposals and contracts. Coordinate with legal counsel to ensure appropriate approval of such language. Tracks all department contracts through the life cycle in the contracts database as the primary administrator. Monitors coordinates and approves (as appropriate) all annual contract renewals which include notifying end users of upcoming terminations with 30 to 180 days’ notice before expiration.
  2. RFP, proposal and contract administration: Work with PCD Buyers in the issuing of solicitations (RFP/RFQ/RFIs), proposal evaluation and negotiation. Award, administer and close out contracts as appropriate. Analyze submissions through cost analysis and bid comparisons and contract term acceptance in coordination with PCD Buyers Produce summaries of proposals as needed in coordination with PCD Buyers assigned to specific categories.
  3. Fact-based Negotiation.
  4. Miscellaneous Duties: As assigned by Assistant Director or Senior Director.

Supervisory Responsibility

  • This position reports to the Assistant Director in the Procurement and Contracts Department.

Work Environment

  • Light travel may be required.

Position Type/Expected Hours of Work

  • Full Time, 35 hours/week minimum.
  • Sr. Coordinator/Analyst A.
  • Exempt.
  • Light Work: may require the occasional light lifting.
  • Nights and weekend activities will be occasionally required.
  • Position is in office setting and may involve prolonged work at a desk in one location.

Salary Range

  • Commensurate with experience.

Required Education and Experience

  • Bachelor's degree or equivalent combination of education and experience.
  • 3-5 years of relevant experience or equivalent education.

Additional Eligibility Qualifications

  • Strong writing skills and attention to detail.
  • Understanding of commercial contract language and industry standards
  • Ability to analyze contracts and determine compliance with terms, conditions, and company guidelines.
  • Ability to complete assignments on time.
  • Focus on customer service and team building.
  • Ability to be diplomatic in discussions with both internal and external customers, as well as an ability to be persuasive to achieve desired results.
  • Ability to prioritize and manage multiple time sensitive business initiatives among business partners simultaneously
  • Ability to adapt to change & multiple changing priorities
  • Must be able to identify potential problems, conduct analysis and use judgement to determine if problem exists
  • Proven sills in basic financial modeling as well as proficient use of all Microsoft Products.

Others

Other Competencies:
  • Business process design and continuous improvement.
  • Data analysis.
  • Supplier relationship management & development.
  • Total Cost of Ownership (TCO) understanding.
  • Timely communication with internal and external customers is a must.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.

 

Other Details

  • Hiring offers for this position are contingent on successful completion of a background check.
  • Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
  • Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 

Current American University Employees

If you are a current employee at American University, please log into AsuccessfulU through the myAU portal. Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page. 

 

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

 

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.


Nearest Major Market: Washington DC