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Contracts Analyst (15466)

Date: May 10, 2022

Location: Washington, DC, US, 20016

Company: American University

Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail. 

 

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work. 

 

Learn more about American University by clicking here.  

About the Department/Unit

The Procurement and Contracts Department (PCD) is the central purchasing and contract authority for American University. PCD is responsible for managing the procurement and contract process on a university-wide basis, including purchasing contracts and any other legal agreements associated with the acquisition of goods and services that support American University's educational, research, and business initiatives.

Summary/Objective

The Contract Analyst will drive the contracting process from initiation to execution including offer development, contract negotiations, implementation, and contract adherence.  The Contract Analyst is responsible for administering and negotiating certain contract categories for the university including contract renewals, templates and notifications as defined by and under the guidance of the Senior Manager, Strategic Contracts.  This position analyzes various categories of spend and reviews contracts for buyers as well as end users to ensure proper terms and conditions that are appropriate to the level of risk, type of contract, good, or service are present in the agreement.  The Contract Analyst will, under the direction of the Senior Manager, Strategic Contracts develop new contract templates and types of contractual vehicles for existing categories of spend as well as identifying new categories, as well.  The Contract Analyst also provides administrative support to the Senior Manager, Strategic Contracts and Senior Director of Procurement & Contracts, including but not limited to tracking all contracts through their lifecycle using the contracts database, contracts data base management, filing of contracts appropriately in the database.      

Essential Functions

  1. Contracts Administration, Development and Analysis: Assists in the development of standard and unique contract language to be included in proposals and contracts. Coordinate with legal counsel to ensure appropriate approval of such language. Tracks all department contracts through the life cycle in the contracts database as the primary administrator.  
  2. RFP Lifecycle Management: Review Requests for Proposals (RFPs), supplier proposals, and bids in coordination with the PCD buyers; Analyze submissions through cost analysis and bid comparisons and contract term acceptance in coordination with buyers;  Produce summaries of proposals as needed in coordination with buyers assigned to specific categories.
  3. Miscellaneous Duties as assigned by Senior Manager, Strategic Contracts or Senior Director of Procurement and Contracts.

Supervisory Responsibility

  • This position reports directly to the Senior Manger, Strategic Contracts, with dotted line to the Senior Director of Procurement & Contracts in addition to working cohesively and cooperatively with all other PCD employees, and has no supervisory component. 

Work Environment

  • Individual will manage specific contracts and purchases that range from $0 to millions of dollars. 
  • Individual will work with all levels of management or positions throughout the University. 

Position Type/Expected Hours of Work

  • Full Time
  • Project Leader B         
  • Exempt

Salary Range

  • Commensurate with experience.

Required Education and Experience

  • Bachelor’s Degree or equivalent in education, training or experience is required. 
  • Three years work-related experience in a related contracts environment required.
  • Contract drafting and Contract negotiating experience required. 
  • Ability to work with contracts and feel comfortable revising and working with a variety of contract types. 
  • Strong computer skills including ability to work with spreadsheets, databases are required. 
  • Strong analytical skills required to identify preferred categories of spend and assess best vendor options for those categories. 

Additional Eligibility Qualifications

  • A strong focus on customer service, team building, contract cost savings, and consolidation of vendors and services is expected. 
  • Understanding of commercial contract language and industry standards.
  • Strong writing skills and attention to detail.
  • Ability to be diplomatic in discussions with both internal and external customers, as well as an ability to be persuasive to achieve desired results.
  • Ability to analyze contracts and determine compliance with terms, conditions and company guidelines.
  • Ability to prioritize and manage multiple time sensitive business initiatives among business partners simultaneously.
  • Proven skills in effectively negotiating contract agreements with customers.
  • Proven skills in basic financial modeling as well as proficient use of all Microsoft Products.
  • Analytical skills with the ability to apply analysis to strategic evaluations of contracting decisions.
  • Must be able to identify potential problems, conduct analysis and use judgment to determine if problem exists.
  • Hiring offers for this position are contingent on the successful completion of a background check.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.

 

Current American University Employees

If you are a current employee at American University, please log into AsuccessfulU through the myAU portal. Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page. 

 

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

 

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.


Nearest Major Market: Washington DC