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Contracts Analyst (15466)

Date: Jan 14, 2023

Location: Washington, DC, US, 20016

Company: American University

Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail. 

 

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work. 

 

Learn more about American University by clicking here.  

Summary/Objective

The Contract Analyst will drive the contracting process from initiation to execution including offer development, contract negotiations, implementation, and contract adherence.

Responsible for negotiation, coordination, monitoring and administration of all terms and conditions to procure necessary goods and services in support of the university under the direction of the Strategic Contracts Team Lead in Procurement and Contracts; this includes contract renewals, templates and notifications as defined by and under the guidance of the Strategic Contracts Team Lead.

The Contract Analyst will analyze various categories of spend and will review contracts for PCD Buyers as well as end users to ensure proper terms and conditions that are appropriate to the level of risk, type of contract, good, or service, are present in the agreement.

The Contract Analyst will, under the direction of the Strategic Contracts Team Lead, develop new contract templates and types of contractual vehicles for existing categories of spend as well as identifying new categories.

The Contract Analyst will provide administrative support to the Strategic Contracts Team Lead and Senior Director in the Procurement & Contracts Department, including but not limited to tracking all contracts through their lifecycle using the contracts database, contracts database management, and filing of contracts appropriate within the database.

This position reports to the Strategic Contracts Team Lead in Procurement and Contracts.

Essential Functions

  1. Contract Administration, Development and Analysis: Assists in the development of standard and unique contract language to be included in proposals and contracts. Coordinate with legal counsel to ensure appropriate approval of such language. Tracks all department contracts through the life cycle in the contracts database as the primary administrator. Monitors coordinates, and approves (as appropriate) all annual contract renewals which include notifying end users of upcoming terminations with 30 to 180 days notice before expiration. Assists in the creation and identification of new and/or hybrid contracts, agreements, and amendments utilizing previously developed agreement templates as required. Performs supplier business reviews, including contract/program compliance and reports on outcomes in coordination with PCD Buyer. Drafts contractual language across all channels for offers, master agreements, and amendments to review with legal counsel to ensure that they are both compliant and mutually beneficial between parties. Conducts audits of exiting contracts of identity risk areas where no documentation exists on contracts terms, and makes recommendations to rectify the situation. 
  2. RFP, proposal and contract administration: Work with PCD Buyers in the issuing of solicitations (RFP/RFQ/RFIs), proposal evaluation and negotiation. Award, administer and close out contracts as appropriate. Analyze submissions through cost analysis and bid comparisons and contract term acceptance in coordination with PCD Buyers Produce summaries of proposals as needed in coordination with PCD Buyers assigned to specific categories.
  3. Miscellaneous Duties: As assigned by Strategic Contracts Team Lead or Senior Director. Fact-based negotiation.

Work Environment

  • Light travel may be required.

Position Type/Expected Hours of Work

  • Full Time, 35 hours/week
  • Sr. Coordinator/Analyst A pay band
  • Exempt.
  • Light Work: may require the occasional light lifting.
  • Nights and weekend activities will be occasionally required.
  • Position is in office setting and may involve prolonged work at a desk in one location.

Salary Range

  • Commensurate with experience.

Required Education and Experience

  • Bachelor's degree.
  • 3-5 years of relevant experience.

Preferred Education and Experience

Other Competencies:

  1. Business process design and continuous improvement.
  2. Data analysis.
  3. Supplier relationship management & development.
  4. Total Cost of Ownership (TCO) understanding.
  5. Timely communication with internal and external customers is a must.

Additional Eligibility Qualifications

  • Strong writing skills and attention to detail.
  • Understanding of commercial contract language and industry standards.
  • Ability to analyze contracts and determine compliance with terms, conditions, and company guidelines.
  • Ability to complete assignments on time.
  • Focus on customer service and team building.
  • Ability to be diplomatic in discussions with both internal and external customers, as well as an ability to be persuasive to achieve desired results.
  • Ability to prioritize and manage multiple time sensitive business initiatives among business partners simultaneously.
  • Ability to adapt to change & multiple changing priorities.
  • Must be able to identify potential problems, conduct analysis and use judgement to determine if a problem exists.
  • Proven skills in basic financial modeling as well as proficient use of all Microsoft Products.

Others

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.

 

Current American University Employees

If you are a current employee at American University, please log into AsuccessfulU through the myAU portal. Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page. 

 

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

 

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.


Nearest Major Market: Washington DC