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Contracts Coordinator (18584)

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Date: Jan 14, 2023

Location: Washington, DC, US, 20016

Company: American University

Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail.

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work.

Learn more about American University by clicking here.

Summary/Objective

The Contracts Coordinator is responsible for tracking all contracts through their lifecycle using the contracts database. The Contracts Coordinator administers and negotiates certain contract categories for the university including renewals, contract templates and notifications as defined by the Asst. Director – Contract Management. This position analyses various categories of spend and reviews contracts for buyers. The coordinator can also develop new contract templates and types of contractual vehicles for existing categories of supply as well as identifying new categories and developing processes for those also. The coordinator also provides administrative support to the Contracts Group.

Essential Functions

Contracts Administration: Track all Department contracts through life cycle in the current contracts database as the primary administrator. Monitor, coordinate, and approve (as appropriate) contract renewals which includes notifying end users of upcoming terminations within 30 to 180 days before renewals. Create, administer, and identify new and/or hybrid or new contracts, agreements, change orders and amendments and utilize previously developed agreement templates as required. Perform supplier contract/program compliance and report on outcomes in association with selected buyer. Initiate and administer contract life cycle assessments for category management while maintaining high service quality and contractual completeness. Review, administer, and negotiate contracts as needed.
Review supplier proposals, and quotes for terms and conditions consistency; Analyze submissions through cost analysis; Produce summaries or contracts analysis as needed in coordination with other contracts analysts and/or buyers assigned to specific contracts.
Miscellaneous Duties as assigned by Assistant Director or Senior Director of PCD.

Position Type/Expected Hours of Work

Full Time.
Coordinator/Analyst A.
Exempt.

Salary Range

Commensurate with experience.

Required Education and Experience

Associate degree or equivalent combination of education and experience or working towards a contracts certificate or some other related subject.
2-4 years of relevant experience.

Preferred Education and Experience

Bachelor’s degree or equivalent combination of education and experience.
4-6 years of relevant experience.

Additional Eligibility Qualifications

Hiring offers for this position are contingent on successful completion of a background check.
To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Others

Strong interpersonal skills underscored with courteousness, tactfulness, and professionalism.
Effective written and verbal communications skills; strong analytical skills; ability to work independently and exercise good judgment and discretion in handling difficult, complex issues; strong organizational and multi-tasking capability that produces accurate, detail-oriented work in a timely manner to meet stringent deadlines.
Proficiency with Microsoft computer programs/applications (e.g., Microsoft Office, Excel, Access, Outlook, Datatel, Workday and MS Project) in addition to the AIA related contracts and other templated contracts.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.

Current American University Employees

If you are a current employee at American University, please log into AsuccessfulU through the myAU portal. Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC