Gift Specialist (18480)

Summary/Objective

Essential Functions

1. Data entry/Review/Maintenance of gift records: Organize, prepare, and enter financial, gift, and demographic information from incoming mail and other sources. Identify gift and donor information required to complete data entry, and work with staff members across the division to collect missing data. Maintain files of donor information and provide copies to appropriate advancement officers. Identify donor information and accurately apply gift entry to the appropriate donor request. Balance the dollar amount to be transmitted to the Office of Finance on a regular basis. Maintain a secure environment for storing financial gift documents and a strict confidentiality of donor information. She/he assists with the training of staff to facilitate understanding of information required in processing gift and biographic information.  
2. Data entry/Review/Maintenance of constituent biographical data: Organize, prepare, and enter biographical and demographic information from incoming mail and other sources, at the request of the Assistant Director. Must apply a strong understanding about the main concepts of fundraising, contributions received, and the effect on individual, corporate, and foundation records. Maintain a sense of urgency, accuracy, and timeliness in entering data.
3. Other duties as assigned.

Supervisory Responsibility

• The Gift Specialist reports directly to the Assistant Director, Gift Administration.
• The Gift Specialist interacts directly with team members in the Office of Development and Alumni Relations, the Finance Office, and the WAMU 88.5 American University radio station as requested.

Position Type/Expected Hours of Work

• Full Time.
• Associate B.
• Non-Exempt.
• This position may require occasional evening and weekend work for time-sensitive projects and participation in scheduled divisional events.

Salary Range

• $40,000.00 - $46,000.00/year; to commensurate with experience.

Required Education and Experience

• Two (2) years of experience with, and knowledge of, working with a relational database.
• Spreadsheet, data entry, and word processing proficiency.
• Excellent organizational skills, and ability to meet deadlines.
• Meticulous manner and strict attention to detail.
• Ability to identify and articulate software problems and communicate those to the appropriate staff.
• A positive and collaborative professional philosophy, recognizing that the functions of this role are integral to the achievement of the division’s development and alumni relations goals and objectives.
• Interest in fundraising and alumni relations priorities, best practices, basic industry vocabulary, and general operations.
• Must understand the technical implications of his/her work on the division’s mission.
• Unquestionable discretion and ability to process confidential information in a timely, accurate, and professional manner.
• Ability to work successfully with persons from diverse backgrounds.
• Maturity, sound judgment, and ability to handle multiple tasks simultaneously in a deadline-oriented environment.

Additional Eligibility Qualifications

• Hiring offers for this position are contingent on successful completion of a background check.
• To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.