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Gift Specialist (18480)

Date: May 21, 2023

Location: Washington, DC, US, 20016

Company: American University

Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail. 


Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work. 


Learn more about American University by clicking here.  


The Gift Specialist is responsible for the accurate and timely processing and reporting of all central development financial data, primarily related to gifts and pledges.  In addition, the Specialist assists with gift processing system set-up and may participate in related informational training sessions for other development and alumni relations staff.

Essential Functions

  1. Data entry/Review/Maintenance of gift records: Organize, prepare, and enter financial, gift, and demographic information from incoming mail and other sources. Identify gift and donor information required to complete data entry, and work with staff members across the division to collect missing data. Maintain files of donor information and provide copies to appropriate advancement officers. Identify donor information and accurately apply gift entry to the appropriate donor request. Balance the dollar amount to be transmitted to the Office of Finance on a regular basis. Maintain a secure environment for storing financial gift documents and a strict confidentiality of donor information. She/he assists with the training of staff to facilitate understanding of information required in processing gift and biographic information.  
  2. Data entry/Review/Maintenance of constituent biographical data: Organize, prepare, and enter biographical and demographic information from incoming mail and other sources, at the request of the Assistant Director. Must apply a strong understanding about the main concepts of fundraising, contributions received, and the effect on individual, corporate, and foundation records. Maintain a sense of urgency, accuracy, and timeliness in entering data.
  3. Other duties as assigned.

Supervisory Responsibility

  • The Gift Specialist reports directly to the Assistant Director, Gift Administration.
  • The Gift Specialist interacts directly with team members in the Office of Development and Alumni Relations, the Finance Office, and the WAMU 88.5 American University radio station as requested.

Position Type/Expected Hours of Work

  • Full Time.
  • Associate B.
  • Non-Exempt.
  • This position may require occasional evening and weekend work for time-sensitive projects and participation in scheduled divisional events.

Salary Range

  • $40,000.00 - $46,000.00/year; to commensurate with experience.

Required Education and Experience

  • Two (2) years of experience with, and knowledge of, working with a relational database.
  • Spreadsheet, data entry, and word processing proficiency.
  • Excellent organizational skills, and ability to meet deadlines.
  • Meticulous manner and strict attention to detail.
  • Ability to identify and articulate software problems and communicate those to the appropriate staff.
  • A positive and collaborative professional philosophy, recognizing that the functions of this role are integral to the achievement of the division’s development and alumni relations goals and objectives.
  • Interest in fundraising and alumni relations priorities, best practices, basic industry vocabulary, and general operations.
  • Must understand the technical implications of his/her work on the division’s mission.
  • Unquestionable discretion and ability to process confidential information in a timely, accurate, and professional manner.
  • Ability to work successfully with persons from diverse backgrounds.
  • Maturity, sound judgment, and ability to handle multiple tasks simultaneously in a deadline-oriented environment.

Additional Eligibility Qualifications


AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.


Other Details

  • Hiring offers for this position are contingent on successful completion of a background check.
  • Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
  • Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


Current American University Employees

If you are a current employee at American University, please log into AsuccessfulU through the myAU portal. Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page. 


Contact Us

For more information or assistance with the American University careers site, email


American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC