Library Financial Operations Coordinator (19567)

Date: Nov 8, 2023

Location: Washington, DC, US, 20016

Company: American University

Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail. 


Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work. 


Learn more about American University by clicking here.  


Library Financial Operations Coordinator is responsible for the development and administration of the Library’s short-term and long-term budget as well as building effective and strong working relationships with various financial stakeholders on campus. The incumbent provides day-to-day financial management for Library’s operating budget, collaborates with managers who oversee collection budget, prepares weekly, monthly, and quarterly financial reports. Assists the Director of Administrative Services with developing financial reports on projections, costs, and expenditures and identifying spending and revenue trends for the Library’s leadership. Supports the Library’s budget proposal.  Ensures accuracy of overall library budget.  Evaluates and revises workflows related to financial procedures as needed. 

Must maintain confidential information about personnel and budgetary matters.  A significant amount of discretion is required.

Essential Functions

  1. Budget Administration: Develops and manages the Library’s operating budget, gifts, and endowment funds, and grants in collaboration with the Director of Administrative Services, the University Librarian and department directors. Manages day-to-day financial operations for the Library. Participates in the formulation of the two-year budget proposal. Provides strategic allocation and purchasing recommendations.
  2. Budget Analysis: Conducts financial analyses of the Library’s operating budgets and produces financial data and report on operating and personnel budget as needed. Analyze current and past financial data and performance and provide forecasting support. Tracks all salaries of library personnel including part-time and student staff.  
  3. Fiscal Management: Identifies and recommends strategic purchases for the Library in collaboration with managers and staff/faculty. Manages contractual expenses, including lease and maintenance agreements for copiers and printers, and purchase requests for capital expenditure. Develops strong working relationship with other campus partners such as procurement & contracts unit on processing purchase orders and agreements and effectively communicate whenever needed. Processes invoices and fund transfers. 
  4. Performs other duties and special projects as assigned.

Position Type/Expected Hours of Work

  • Full-Time.
  • Sr. Coordinator/ Analyst B.
  • Exempt.

Salary Range

  • $67,000.00 - $72,000.00/year; to commensurate with experience.

Required Education and Experience

  • Bachelor's degree.
  • At least four to five years’ experience in budgetary/forecasting, financial management, accounting, personnel and supervision.  
  • Demonstrated advanced computer skills to include Microsoft Office Suite required. Excellent attention to detail and accuracy.
  • Excellent written and oral communication skills including interpersonal and collaborative skills.
  • Ability to handle multiple priorities in a diverse customer service environment.
  • Project management experience with solid organization and planning skills.
  • Ability to see tasks through to complete resolution.
  • Knowledge of financial management system. Basic Statistical analysis skills required. 

Preferred Education and Experience

  • Master's degree in financial management, and/or human capital management.
  • 5-8 years of relevant experience.
  • Experience in a multi-cultural environment preferred. 
  • Experience with Colleague or WorkDay.


AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.


Other Details

  • Hiring offers for this position are contingent on successful completion of a background check.
  • Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
  • Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


Current American University Employees

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Contact Us

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American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

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