Library Financial Operations Coordinator (19567)

Summary/Objective

Library Financial Operations Coordinator is responsible for the development and administration of the Library’s short-term and long-term budget as well as building effective and strong working relationships with various financial stakeholders on campus. The incumbent provides day-to-day financial management for Library’s operating budget, collaborates with managers who oversee collection budget, prepares weekly, monthly, and quarterly financial reports. Assists the Director of Administrative Services with developing financial reports on projections, costs, and expenditures and identifying spending and revenue trends for the Library’s leadership. Supports the Library’s budget proposal.  Ensures accuracy of overall library budget.  Evaluates and revises workflows related to financial procedures as needed. 

Must maintain confidential information about personnel and budgetary matters.  A significant amount of discretion is required.

Essential Functions

1. Budget Administration: Develops and manages the Library’s operating budget, gifts, and endowment funds, and grants in collaboration with the Director of Administrative Services, the University Librarian and department directors. Manages day-to-day financial operations for the Library. Participates in the formulation of the two-year budget proposal. Provides strategic allocation and purchasing recommendations.
2. Budget Analysis: Conducts financial analyses of the Library’s operating budgets and produces financial data and report on operating and personnel budget as needed. Analyze current and past financial data and performance and provide forecasting support. Tracks all salaries of library personnel including part-time and student staff.  
3. Fiscal Management: Identifies and recommends strategic purchases for the Library in collaboration with managers and staff/faculty. Manages contractual expenses, including lease and maintenance agreements for copiers and printers, and purchase requests for capital expenditure. Develops strong working relationship with other campus partners such as procurement & contracts unit on processing purchase orders and agreements and effectively communicate whenever needed. Processes invoices and fund transfers. 
4. Performs other duties and special projects as assigned.

Position Type/Expected Hours of Work

• Full-Time.
• Sr. Coordinator/ Analyst B.
• Exempt.

Salary Range

• $67,000.00 - $72,000.00/year; to commensurate with experience.

Required Education and Experience

• Bachelor's degree.
• At least four to five years’ experience in budgetary/forecasting, financial management, accounting, personnel and supervision.  
• Demonstrated advanced computer skills to include Microsoft Office Suite required. Excellent attention to detail and accuracy.
• Excellent written and oral communication skills including interpersonal and collaborative skills.
• Ability to handle multiple priorities in a diverse customer service environment.
• Project management experience with solid organization and planning skills.
• Ability to see tasks through to complete resolution.
• Knowledge of financial management system. Basic Statistical analysis skills required. 

Preferred Education and Experience

• Master's degree in financial management, and/or human capital management.
• 5-8 years of relevant experience.
• Experience in a multi-cultural environment preferred. 
• Experience with Colleague or WorkDay.