Part-Time Grants Accountant

Date: Nov 14, 2023

Location: Washington, DC, US, 20016

Company: American University

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Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work. 


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Working under the supervision of the Manager of the Office of Sponsored Awards and Research Administration, the Senior Accountant position will aid in the management of federal and privately sponsored awards. This includes performing and/or assisting in the review of budget data for accuracy; creating and entering journal entries; establishing awards in the financial system; preparing required sponsor forms and invoices for approval, and the preparation of financial analysis schedules required for audits. 

Essential Functions

  1.  Review and reconcile financial transactions and prepares necessary corrections as needed. Work is reviewed and approved by the Accounting Manager or a Senior Accountant.
  2. Prepares Federal and Non-Federal Financial Reports on a monthly basis in accordance with the established policies and procedures, and contractual requirements while also submitting invoices and requesting reimbursement via the use of complicated Sponsor Cash Management Systems. 
  3. Collaborates with unit personnel to resolve financial issues, answers fiscal data inquiries from unit managers, research faculty, sponsors, external sources, etc.
  4. Prepares assigned audit schedules, which may include the Schedule of Federal Awards for the annual Single Audit, and provides support for annual audits, desk reviews, and site visits in accordance with instructions provided by the GCA management team. 
  5. Directly supports Grants accountants on answering fiscal data inquiries from unit managers, research faculty, sponsor funder, external sources, etc. 
  6. Special duties and projects as assigned by the OSARA Director or OSARA Accounting Manager.

Position Type/Expected Hours of Work

  • Part-Time, 15-20 hours per week.
  • Exempt.
  • Specialist B.

Salary Range

  • Commensurate with experience.

Required Education and Experience

  • Bachelor's degree in accounting or related business field that includes accounting coursework.
  • 3-5 years of relevant experience.

Preferred Education and Experience

  • Bachelor's degree. 

Additional Eligibility Qualifications

  • Skill using Microsoft Office suite including Outlook, Word, PowerPoint, and Excel to develop briefings, presentations, and reports, and to conduct analysis.
  • Excellent communication skills.
  • Knowledge of accounting principles, practices, and procedures.
  • Knowledge of fiscal management/ accounting software applications.
  • Ability to enter, maintain, and compile accounting, budgetary, fiscal, labor/ payroll and leave data.
  • Must possess a basic understanding of accounting principles such as debits, credits, revenue, and cash transactions.
  • Works in a deadline-driven environment where the late filing of reports could result in financial penalties.

Other Details

  • Hiring offers for this position are contingent on successful completion of a background check.
  • Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
  • Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


Current American University Employees

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Contact Us

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American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

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