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Part-time Finance Assistant, Office of Financial Operations

Date: May 13, 2019

Location: Washington, DC, US, 20016

Company: American University


This position supports the day-to-day business operations for the School of International Service. The position will assist with monitoring expenses and payments for operating, internally restricted and endowment funds. The incumbent assists with processing financial transactions, reconciling expenses and preparing reports.


(45% of Time) Supports the day-to-day financial operations, which includes processing transactions associated with payment of invoices, reimbursement requests, PSA’s and credit card transactions. Works with the Accounts Payable Office and with the Purchasing Office to resolve issues so that invoices are correctly processed and purchase orders properly prepared. Determines budget account numbers for specific purchases.   Reviews employee travel and expense reimbursements. Prepares complex purchase requisitions, tracks purchase orders on Datatel Colleague Financial System, and approves invoices. Assists with resolving problems with vendors, reviewing Professional Services Agreements, reconciling corporate credit card transactions and preparing cost transfer requests to allocate expenditure to proper accounts.


(25% of Time) Assists in retaining detailed accounts for all expenses and reimbursements. Maintains a computerized tracking system for all purchasing invoices and reconciles these expenses against the general ledgers. Assists with record-keeping, monitoring, analysis and reporting, to ensure accurate and timely financial management for the school.


(25% of Time) Administrative Support - Responsible for clerical duties and assists with daily office operations such as: typing documents, creating and maintaining spreadsheets, filing, inventory maintenance etc.


(5% of Time) Other duties as assigned.

Position Type/Expected Hours of Work

  • 27 hours per week

Salary Range

  • $17.00 - $18.00/hr

Required Education and Experience

  • High school diploma plus at least two years’ experience providing administrative support
  • Excellent organizational skills, attention to detail, written and verbal communication skills, and ability to deal with multiple projects
  • Knowledge of word processing (Word Perfect or MS Word) and Spreadsheet (MS Excel) skills

Preferred Education and Experience

  • Bachelor’s degree
  • Business and accounting skills

Additional Eligibility Qualifications

  • Hiring offers for this position are contingent on successful completion of a background check


Current American University Employees:

If you are a current full-time or part-time staff member at American University, please log into AsuccessfulU through the myAU portal. Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page. 


Contact Us:

For more information or assistance with the American University careers site, email


American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC

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