Senior Administrative Assistant (13775)

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Date: Sep 13, 2023

Location: Washington, DC, US, 20016

Company: American University

Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail. 

 

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work. 

 

Learn more about American University by clicking here.  

Summary/Objective

The Senior Administrative Assistant provides administrative support in the Office of Development and Alumni Relations, assisting the Assistant Vice President of Development, schools and colleges, as well as, other staff members as directed by the AVP. Responsibilities include but are not limited to processing mail; answering phones; scheduling meetings; appointments and travel (including arrangements); transcribing correspondence and phone outreach to constituents; organizing and maintaining filing systems; assisting with events; and other meetings held by the AVP; making on-campus deliveries or pick-ups of materials; reconciling credit card transactions of the AVP; conducting basic research (for names, phone numbers and addresses); and producing mailings and meeting materials.  In addition, the Senior Administrative Assistant will draft internal and external correspondence.  The Senior Administrative Assistant will interact with senior administrators and important alumni and donors to the University.

Essential Functions

  1. General Administrative duties, including but not limited to processing mail; answering phones; scheduling meetings, appointments and travel calendar for the assistant vice presidents, (including making arrangements); transcribing correspondence; organizing and maintaining filing systems; reconciling credit card transactions for the avp; and producing mailings and meeting materials.
  2. Drafting internal and external emails, messages, memoranda regarding projects, policies or activities of the Office of Development.
  3. Conducting basic research (for names, phone numbers and addresses); updating records in database system (trip reports, contacts).
  4. Assist with events; assists with logistics and communications related to Schools and Colleges; making on campus deliveries.
  5. Other duties as assigned.

Work Environment

  • The Senior Administrative Assistant reports to the Assistant Vice President of Development, Schools & Colleges
  • The Senior Administrative Assistant has no supervisory or budgetary responsibilities, but may coordinate work-study students on specific projects.

Position Type/Expected Hours of Work

  • Full-Time.
  • Specialist A.
  • Non-Exempt.

Salary Range

  • Commensurate with experience.

Required Education and Experience

  • A high school diploma plus at least three years’ work experience providing administrative support, or equivalent in education, training and experience, are required. 
  • Internships, summer jobs, and other volunteer activities may be considered toward this requirement.

Additional Eligibility Qualifications

  • Excellent oral and written communication skills. A writing sample may be required.
  • Attention to detail in project management and proofreading.
  • Courteous and pleasant demeanor on phone and in person.
  • Discretion and confidentiality.
  • Ability to handle multiple projects simultaneously in a deadline-oriented environment.
  • Proficiency using MS Office suite, especially with Word and Excel. This position will be expected to use these tools to complete tasks with minimal supervision or direction.
  • This position requires a basic understanding of higher education development work and the ability to think analytically.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.

 

Other Details

  • Hiring offers for this position are contingent on successful completion of a background check.
  • Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
  • Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 

Current American University Employees

If you are a current employee at American University, please log into AsuccessfulU through the myAU portal. Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page. 

 

Contact Us

For more information or assistance with the American University careers site, email theworkline@american.edu.

 

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.


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