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Alternative Break Graduate Assistant

Date: May 7, 2019

Location: Washington, DC, US, 20016

Company: American University

The Center for Community Engagement and Service seeks a graduate assistant to support the Alternative Break program, a student-focused initiative that organizes international and domestic trips with a social justice perspective three times per year (winter, spring, and summer break). Alternative Breaks are service-learning experiences designed to heighten participants’ awareness of critical social issues, enhance their individual growth, and prepare them for lifelong social action. Each student-initiated trip integrates service, reflection and education and focuses on topics as varied as poverty, indigenous rights, structural racism, human rights, fair trade, gender equality, and the environment. 

 

Ideal candidates will have knowledge of global and domestic social justice issues, international travel experience, cross cultural training experience, excellent attention to detail, administrative skills, and desire to advise undergraduate and/or graduate student leaders.  The position is 15-20 hours a week, requires some evening and weekend hours, and may include attending a week-long summer training program with Break Away.

 

Detailed Job Description:

 

Mentoring student leaders in the trip planning process

  • Work closely with the Assistant Director in order to ensure that student leaders are developing strong, socially just experiences including the 8 essential components of an Alternative Break.
  • Support weekly meetings with student leaders of 13-15 trips to advise, troubleshoot and facilitate a smooth planning process.
  • Build strong professional relationships with Alt Break Leaders.

 

Training

  • Work with other GA to assist with bi-weekly training facilitation as needed
  • Update agenda and announcements

 

Finances

  • Track and manage travel grants
  • Track payments through the online payment system
  • Create and manage payment sheets
  • Inform leaders of payments made

 

Fundraising

  • Plan, prepare, and facilitate letter writing parties for each group of trips (winter, spring, summer)
  • Partner with university development office to coordinate UFUND (crowdsourcing platform)
  • Support students in the fundraising process
  • Send thank you letters to donors

 

Marketing/PR

  • Design visual display boards & posters for trips as well as major events like leader training, post-trip activism conferences, etc.
  • Make table tents to advertise trips in MGC
  • Edit posters and trip brochures when necessary
  • Manage copying of brochures and flyers during recruitment stages
  • Help coordinate tabling for fairs and events as well as general information tables in MGC
  • Create advertisements where/when needed
  • Help in advertising and facilitating Info Sessions
  • Social media

 

Forms & Documentation

  • Keep up with all forms and documents through the online payment system
  • Make and manage student paper files for all participants
  • Put together Emergency Packets with all student forms as well as an overall info. Spreadsheet
  • Ensure that students turn all forms in, which requires follow-up emails and phone calls
  • Manage online application system- EngageNet

 

Risk Management

  • Check all documents for accuracy
  • Provide list of items for first aid kit

 

Communication Management

  • Manage Alternative Break and Alternative Break payment email inboxes
  • Coordinate student leaders for various tasks

 

Event planning

  • Coordinate/help coordinate events like letter writing party, leadership training workshops, post-trip activism conferences, and pre-departure brunches. 
  • Reserve rooms on university’s 25LIVE event management system

 

Program Evaluation

  • Implement monitoring and evaluation plan, with the support of student leaders and CCES federal work study students
  • Compile survey data
  • Conduct campus reporting

 

The Alt Break office is an extremely collaborative and group-oriented office.

Other administrative tasks and leadership roles may be assigned as needed according to the needs of the program, and interests/skills of the GA.

 

 

The graduate assistant is integral to supporting the administrative operations, and works closely with the Assistant Director, Global Learning and Leadership, to assist in trip planning support including:

 

  • Mentoring student leaders in the trip planning process
  • Supporting student trip leaders in their recruitment and pre-departure needs (i.e. event planning and room reservations)
  • Manage trip related logistics including:
    • Prcessing student applications
    • Mnitoring student participant requirements (payments, university forms)
    • Preparing materials fr trip departure
    • Supprting travel logistics (flights, van rentals, service providers)
  • Assisting in planning leader training workshops and related event planning
  • Oversee program evaluation and campus reporting
  • Special projects when needed

Summary/Objective

Supervisory Responsibility

Work Environment

Position Type/Expected Hours of Work

Salary Range

Required Education and Experience

Preferred Education and Experience

Additional Eligibility Qualifications

Other Duties

Center for Community Engagement and Service seeks a graduate assistant to support the Alternative Break program, a student-focused initiative that organizes international and domestic trips with a social justice perspective three times per year (winter, spring, and summer break).


Nearest Major Market: Washington DC

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