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Apartment Assistant

Date: Jun 10, 2021

Location: Washington, DC, US, 20016

Company: American University

Description & Important Dates

The Apartment Assistant (AA) is an undergraduate part-time student staff member of Housing & Residence Life (HRL) and a member of the University’s Office of Campus Life. The AA fulfills a vital role in supporting residential students living in Frequency or Nebraska residence hall communities. The primary function of the AA is to respond to incident and emergency situations, enforce community and university policies, and create residential connections. 

The AA reports to the Community Director (CD) and is expected to work closely with other HRL and Frequency staff members. The Apartment Assistant must reside in either Frequency or Nebraska. 

Important Dates 

  • Fall Training – Late July – Early August 
  • Fall 2021 arrival – Late July – Early August 
  • Spring Training – Early January 
  • Spring 2022 arrival – Early January 

*Staff are required to be present and participate in all student training, opening, and closing dates.  

*Final dates are subject to change upon position acceptance and local COVID-19 compliance regulations. 

Position Type/Expected Hours of Work

  • Position Title: Apartment Assistant
  • Department: Housing & Residence Life  
  • Work hours Per Week: Approximately 20 
  • Compensation: $2,000 Housing Credit per semester; on-call responsibilities compensated separately 
  • This is not a traditional Resident Assistant role. Specific expectations and responsibilities will vary based on the differing needs within our apartment communities.  
  • This is a 10-month, live-in, undergraduate position from August 2021 through May 2022.  

Minimum Requirements

  • Full time enrollment as an undergraduate student (minimum 12 credits and a maximum of 17 per semester) 
  • Cumulative GPA at or above 2.75, and term GPA at or above 2.75 (GPAs must be maintained from the date of application until the date of separation). 
  • Apartment Assistants currently have an assignment in either Frequency or Nebraska Hall. 

Key Time Commitments

1. Academic  

  • If an Apartment Assistant wishes to drop below the minimum credit hours, they must receive written permission from the Director of Residence Life in order to retain the AA position.  

2. Emergency Response 

  • Assist in the event of large-scale building or community concerns. Apartment Assistant duty responsibilities require staying in the residence hall to be accessible, completing community rounds to maintain the safety and security of the building, and responding to any emergent issues or needs.  
  • Apartment Assistants are required to serve on duty during university breaks and holidays in addition to standard academic calendar dates: this includes Fall Break, Thanksgiving Break, and Spring Break. The AA on duty must be available from 8pm-8am on weekdays, and from 8am-8pm on weekends or during unexpected university closures.  

3. Policy Enforcement 

  • Respond to and report any community or university policy violations. 

4. Community Engagement 

  • Plan and implement community engagement opportunities. 
  • Develop connections with students living within their community by connecting individually with residents and occasionally hosting passive programming for their community.  
  • Efforts will focus on preparing and providing resources geared towards more independent living. 

Key Time Commitments

5. Opening & Closings of Residence Halls 

  • Apartment Assistants are required to help prepare for check-ins, checkouts, openings, and closings. 
  • Apartment Assistants are expected to assist with these duties prior to and at the conclusion of the fall and spring semester. 

6. Training 

  • Apartment Assistants are required to participate in scheduled online and/or in-person trainings prior to the start of the fall and spring semesters. AAs are also expected to participate in ongoing development through in-service meetings.  

Key Time Commitments

7. Meetings 

  • Apartment Assistants are required to attend weekly staff meetings occurring on Tuesdays from 8:30pm-10:30pm. Apartment Assistants are not permitted to schedule classes or other commitments during this time. Apartment Assistants are also expected to participate in biweekly supervisory meetings. 

8. Outside Involvement/Employment 

  • After academic commitments, the AA position will be the staff member’s first priority. Housing & Residence Life, in consultation with the AA involved, reserves the right to limit time commitments that may interfere with their job performance. Outside commitments include other student leadership or organization positions, additional jobs, non-academic credit internships, etc. 
  • Apartment Assistants are permitted to maintain outside commitments of up to 16 hours/week while serving in the AA position. Additional AU employment cannot exceed 7.75 hours/week. Academic student internships are limited to three (3) credits per semester. 
  • Prior approval is required for participating in other University Leadership positions (e.g., Orientation Coordinators/Leaders, Student Government, etc.). Due to conflicting responsibilities, Apartment Assistants are not permitted to be elected or appointed members of the Residence Hall Association or Student Government. 
  • Apartment Assistants will submit in writing and discuss in detail their expected outside commitments prior to the academic year and throughout their employment. 

Nearest Major Market: Washington DC