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Part-time Program Assistant, University College

Date: Jan 7, 2021

Location: Washington, DC, US, 20016

Company: American University

Position Summary

University College seeks to hire a program assistant.  The program assistant will provide support for the planning and implementation of co-curricular activities, marketing and recruitment efforts, assessment and other administrative tasks.

The University College program is a living-learning community that fosters creativity, critical thinking, and problem solving through transformative co-curricular experiences and other social activities. University College provides first-year students an exciting environment that challenges them to think differently and to take an active role in their education and the world around us. By taking advantage of these co-curricular experiences and peer mentoring, students can build a sense of connection and belonging that will enhance their satisfaction and success at American University.  

Primary Duties

  • Assist with the design, planning and implementation of program activities, including welcome activities, program-wide events, cohort-based events, and speaker series.
  • Assist with all event planning logistics, including room reservations, catering requests, attendance tracking, and preparation of written materials, as necessary.
  • Assist with the supervision and support of 40 undergraduate Program Leaders
  • Assist and follow-up with all Program Leader co-curricular programming
  • Assist in presenting and coordinating with current University College students to present at various admissions events throughout the Fall and Spring semesters.
  • Respond to prospective student program inquiries via phone and email.
  • Schedule meetings with prospective students and their families. 
  • Coordinate regular posts on social media accounts (Facebook, Twitter, and Instagram)
  • Coordinate design and content for the program advertisements and mailers
  • Develop content for biweekly cohort-based newsletters
  • Daily monitoring of University College email address
  • Participate in weekly check-in meetings with program staff
  • Maintain budget records for program expenditures and credit card reconciliation


This position will report to Richard Duncan, Manager for Complex Problems and University College.

Minimum Qualifications Including Education

Bachelor’s Degree required. 1-2 years of equivalent professional experience preferred.  Current graduate students welcome to apply.


  • Excellent organizational and administrative skills
  • Previous event planning and administrative support experience
  • Attention to detail, and ability to meet deadlines required
  • Ability to multi-task and manage diverse activities
  • Proficient in Microsoft Office Suite
  • Work with minimal supervision
  • Excellent written, oral and communication skills

Preferred Qualifications

  • Experience working with undergraduate students. 

Salary Range

  • $19.50 - $20.50

Additional Information About the Position

  • This position is available starting immediately. The position is part-time (20-25 hours per week) and the regular hours are expected to be between 9 – 5.  Some night and weekend commitments will be required.  
  • Required information: Please upload a cover letter, a list of three references, and resume.


Current American University Employees:

If you are a current full-time or part-time staff member at American University, please log into AsuccessfulU through the myAU portal. Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page. 


Contact Us:

For more information or assistance with the American University careers site, email


American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC